Why You Need a Proofreader

carol-logo-print_1In my working life I wear many hats. Those worn by the writer and the proofreader you would assume to be created by the same milliner, but they are mutually exclusive. This is one of many reasons why we all need proofreaders.

This is no time for false modesty because I know I’m a very good proofreader—in fact, your actual grammar Nazi—and I have a particular talent for spotting typos. You would think, therefore, that when I do my own writing, I would eliminate errors as I go along, like a highly efficient chef who leaves the kitchen clean and tidy while producing a gourmet meal. But no. I make silly errors that are clearly brain glitches, like putting “at” instead of “as”. When you write or type, the hand is often quicker than the eye but the brain leaves them both at the starting gate and chaos ensues.

When I proofread my writing then ask my beta-reader for her opinion, I expect she will find errors I have missed. This happens when you are an author because you are too close to your work, too involved with it, to be able to step back and see the flaws. The brain often sees what it expects to see. So when it expects to see “its” but by mistake you have written “it’s”, the brain will continue to see “its” until hell freezes over. This inability to be objective is another reason why you need a proofreader.

Many words and phrases in everyday speech are used incorrectly and a good proofreader will know this. “Bored of”, for example, is a recent colloquialism and not (yet) acceptable in formal English. You can be bored by or with something but never bored of it. Another common mistake is to write “should of” instead of “should have”, which is an example of people writing words as they hear them. So, correcting erroneous usage is another reason why you need a proofreader.

Some people you just can’t help, however. A local business continues to advertise its computers and “assessories” two years after I tactfully pointed out the (common) misspelling. Grammar Nazis are frequently resisted, but resistance is futile if you want your business to look professional.

We all make mistakes, hit the wrong key without realising it, and have misconceptions about grammar and spelling. (I’ll admit here to my eternal shame that before I became a proofreader, I used “shalln’t” instead of “shan’t”. Unbelievable.) Using a proofreader doesn’t mean you are inadequate, it means you care about what you’ve written. It means you want your book, CV, assignment, trade ad, blog, etc. to be as flawless as possible, particularly if something important, like a job or qualification, depends on the finished product.

Don’t rely on the spellchecker either. If you’ve typed “there” when you meant “their” or “sort” instead of “sought”, you need a human proofreader to catch those bad boys because a spellchecker will give you ten out of ten for spelling every time.

Experienced proofreaders tend to be knowledgeable in a wide variety of subjects—my work covers topics as diverse as photography, education, nursing and psychology. They are good at research and have a sixth sense for knowing if a word is right, wrong, or should be queried. Sometimes you need a proofreader to save you from embarrassment too. I’m sure the Polish friend who made this particular mistake won’t mind me mentioning it, but putting “bottom” instead of “button” mushrooms did give me an interesting image to giggle at. Meanwhile, my local village shop should have used a proofreader, but instead chose to display a printed sign asking customers to “bare with us” during renovations.

I’m hoping this is an error-free blog but, if not, I blame it on the fact that I wore my writer’s hat during its composition, while my proofreading business is undergoing a reboot. This week the latter makes its debut appearance on Facebook.
Please drop by and say hello. All Likes gratefully received!


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7 responses to “Why You Need a Proofreader

  1. sharonledwith

    Wonderful post, Ms. Grammar Nazi! Love how you say it like it should be! Wink! Shared!

  2. All writers need Proofreaders. It’s easier to spot other peoples’ mistakes than it is to spot your own. Lol. Great blog.

  3. agnieszkacoutinho

    Oh yes I made many embarassing mistakes already.. lol and I still do, also when I speak like last week when I was extremely tired and my husband introduced me to a very important manager in his company. He said: Ive finally met you. Im Lee. Nice to meet you. And what did I answer?! …. Thank you.. Then realised what I said but it was too late to turn it into a joke or do anything about it lol
    I also went to a bank and asked if I can ‘realise’ my cheque there;) 3 people laughed and then Ive realised what I said. In Polish: cash a cheque is ‘realizowac cheque’ so I thought…

    My friend was weighting salads on scales and it got broken so he called a team leader and said: sorry my waiter is broken. 😉
    He thought that ‘weighter’= scales.
    I should have a diary of mine and my friends’mistakes. If would be fun to read after a decade 😉

    Well.. we learn making mistakes. Nobody learnt anything without making mistakes.

    Thanks God for the best proofreader ever -Carol:)

    Really nice blog;)

  4. agnieszkacoutinho

    *It would be fun to read it after a decade. Sorry lol Im writing from my mobile

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